Category: Architecture & Building Surveying

Land and Property Professionals

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Bedford: 01234 351000 (Sales, lettings and viewing enquiries)
01234 352201 (Professional services and general enquiries)
Buckingham: 01280 428010

We all hope the recent wintry weather is behind us and we can look forward to spring. However, with all the recent inclement weather, it is critical we ensure our buildings have survived and are maintained in good condition for the rest of the year.

It is not just snow that causes issues; it’s also freezing temperatures which can be equally damaging. Even after the wintry weather has passed, many issues can have damaging long-term effects to properties, therefore it’s important to remain vigilant. It’s even more important the older your property is, as historic properties are more susceptible to ongoing repairs and maintenance.

Issues to look out for:

Prolonged wintry weather is quite unusual in this locality and our properties are not always capable of dealing with these extremities. Ironically, properties with better insulated roofs may be at a higher risk as properties with poor insulation tend to thaw snow and ice more quickly.

Many of the above issues can be hidden and difficult to see so getting professional advice is critical. If maintenance has been neglected, any prolonged snow or freezing temperatures can lead to significant structural issues. Checking key areas, such as roofs, will help to ensure your properties are well maintained for the remainder of the year.

To check your property is sound and weathertight or to coordinate a regular maintenance plan then please call Robert Franklin


The last twelve months has seen a turbulent time for the construction industry (as with most sectors) with the effects of COVID 19 being felt, causing staffing interruptions and material availability issues.

It was well publicised that the national housebuilders took the decision to shut construction sites in the first lockdown of 2020 and many suppliers and smaller contractors followed their lead. The supply chain has taken some time to recover.

The industry gradually restarted but some interruption is still happening with intermittent staffing issues due to self-isolation and home-schooling. Material availability has become easier but longer lead times on some materials is occurring, which has been compounded by uncertainty and more bureaucracy being experienced in the short-term resulting from Brexit.

What has happened at Robinson & Hall?

At Robinson & Hall we have continued to assist clients with their projects, fed a steady flow to the local planning authorities, prepared working drawings and sent work for tender.

What can we offer?

We can offer a one-stop shop for project design, planning applications and advice, construction drawings, specification and tendering of construction works, project management and contract administration.

We currently have in excess of three million pounds of construction work which we are project managing on site. This work has not been immune to the construction industry delays but with careful planning, the works have been able to move forward to minimise delays and additional costs.

What to do if you have a potential project?

If you have a potential project, then please be aware that under the current COVID 19 and early Brexit transition conditions, some delays are being experienced so planning for this at an early stage is advised. We will be happy to discuss and help you to plan for your project.

For more information or to find out how we can help you, please contact David Sawford.

Whether you own a single domestic property or have a diverse portfolio of commercial properties, it’s essential your assets are insured for the correct amount. In the financial wake of the pandemic, the last thing you need is to realise a shortfall in your insurance cover.

Don’t be left out of pocket

If your property is underinsured and you make a claim, your insurance company can reduce your claim based on the level of the under-insurance. This means that you won’t get full compensation for the reinstatement of damage.

That’s the peril of owning a building that’s potentially underinsured. Also, you do not want to underestimate the additional delays in resolving the claim. This will potentially affect future occupancy and will ultimately place additional pressure on your finances.

On the other hand, over insurance may make you pay unnecessarily high premium payments. This will be made worse if you have more than one property or manage a large portfolio, which is why a reinstatement cost assessment is so important.

What Is A Reinstatement Cost Assessment (RCA)?

It’s important to understand that the reinstatement cost of your property is not the same as its market value. The value is the cost incurred when you completely rebuild the building together with the added costs of all materials and labour.

Each site is unique so in addition to this, the demolition cost of clearing the site, professional fees and any other exceptional features are all taken into consideration.

The value is calculated using recognised up to date industry figures from the Building Cost Information Service (BCIS). This comprehensive assessment includes an inspection of the property and all surrounding boundaries, drains and other relevant features.

We generally advise you should carry out a full reinstatement cost assessment every three to five years or whenever appropriate.

Don’t Get Caught Out By The Neighbours

On some occasions, it may not be your fault. You may think the chances of ever needing to submit a claim are slim, however a fire or flood in a neighbouring property may inadvertently cause damage to your property.

Other factors which people also often overlook are:

Don’t forget all the above factors will have an impact on property reinstatement values.

How can we help?

Our expert team of chartered surveyors at Robinson & Hall is well-equipped with the knowledge, market insights and resources required to provide you with an accurate evaluation of your property’s reinstatement costs.

Whilst it may be tempting to guess, it’s clearly false economy to under-estimate your reinstatement value. If you needed to make a claim, how would you make up the outstanding deficit if a situation actually arose?

It’s essential to get your insured value correct. Act now and please contact us to discuss your requirements.

The Party Wall etc Act 1996 has been applicable to building projects outside London for over 23 years. Our expert in party wall matters, Stuart Brown, has been involved in administering the Act since inception.

Despite the pandemic, 2020 saw Stuart involved in over 100 party wall Awards and related matters. These ranged from re-roofing projects in Milton Keynes to loft conversions throughout Bedfordshire and a cinema in Luton converted into 66 apartments.

Recent experience has shown that owners intending to do building work can often overlook the implications of the Act and not leave enough time for the procedure to be dealt with and this has, in some instances, delayed building works.

Some of the most frequent areas where Stuart Brown’s expertise has been required include:


Where work is being carried out close to a neighbour’s house, boundary wall structure or outbuilding. It may be necessary to change foundation design in order to minimise the potential for damage to adjoining structures.

Loft Conversions

Loft conversions appear to be more popular than ever. These often involve building in beams into a party wall and the neighbour must be notified of your intentions. One aspect often overlooked in loft conversions is that the Act does permit extending up the party wall for the side wall of a dormer extension, which can be beneficial to both owners. The building owner can have a wider dormer extension and exercise the rights of access granted under the Act to clad the side wall of the dormer with proper weatherproofing to the neighbour’s roof covering. In the longer term, if the neighbour wishes to construct a similar dormer, this can be done using the same wall without leaving a small inaccessible gap to the neighbouring dormer.

Neighbour’s Concerns

Often a neighbour is uncertain how to respond to a Notice and who to seek advice from:

If you are intending to carry out building work close to your neighbour’s property or if your neighbour is about to build, please call Stuart Brown to obtain advice on whether the Act applies and what procedures are involved. Our Party Wall webpage can also be found here.

If your property has been affected following the recent inclement weather, it can be a very traumatic and stressful experience.

For any significant claim following a fire, flood or structural damage, your insurance company will appoint a loss adjuster and their own surveyors to investigate the details of the damage and manage the claims process. However, many people do not realise that they can employ their own surveyor to manage the reinstatement works on their behalf. These costs, along with all other reasonable expenses, are included under their claim. Assuming you are adequately insured, it will not cost you a penny to get impartial, qualified, quality advice and management for the duration of the insurance reinstatement works.

Why choose Robinson & Hall?

Should you have the misfortune of suffering a significant insurance claim, I recommend you appoint an independent chartered building surveyor to oversee the reinstatement works.

If you choose to appoint Robinson & Hall, you can be sure that you are using a qualified construction professional, who understands the construction industry and has you and your building’s best interests as our primary concern.

If your loss adjuster has asked you to find a surveyor, or if you would like to exercise your right to appoint your own surveyor to work on your behalf, we can help.

As a result of the COVID pandemic, the commercial property market is clearly going through a turbulent time. Across many regions there is an increasing amount of empty commercial space which is underutilised or waiting to be re-let.

So, what are your options if you are a landlord of an empty premises and feel you may struggle to find a new tenant?

You may decide to:

Whichever path you choose to take, one important thing is to consider that Government legislation now states it is unlawful to grant a new tenancy or extend an existing lease for a property with an Energy Performance Certificate (EPC) rating of F or G. There will be financial penalties for not complying with the legislation, therefore we recommend landlords carry out some simple checks.

If your property is empty, this may provide the ideal opportunity to carry out repair works to enhance the value of your assets and improve the energy efficiency.

Not just a tick box anymore

Checking your current EPC also highlights many issues to consider. Some historical EPCs have been found to contain inaccurate information which has contributed to properties having a poor energy rating. In the past, EPCs were seen by many as a ‘tick box’ exercise just to advertise the property on the open market and enable a lease to be signed. Many were obtained as economically as possible with little attention to detail and based upon wrong assumptions. This has left many properties vulnerable and dropped them unnecessarily into the danger zone. 

EPCs were introduced in 2008 but only have a 10-year lifespan before they need renewing.

Who would have realised back then how EPCs would evolve and the importance they would play today?

Can you trust your current EPC? 

How many landlords know if existing tenants have made any changes since the last EPC?  Changes to service installations, including poorly performing air conditioning or inefficient electric heaters, can dramatically reduce the rating. We strongly urge landlords to review their current documents and, if necessary, commission new EPCs to ensure they accurately reflect the property.

Time is running out

The legislation will also apply to all existing commercial leases from April 2023. So even if you think the regulations do not affect you straight away, it is essential you properly plan to ensure you can continue to let your property in the future.

Looking further ahead

Given the Government’s recent announcement to support the UK’s net zero carbon target by 2050, the Government is currently consulting on bringing in tighter legislation by 2030. They are consulting on whether to make it unlawful to let a commercial property with an EPC rating below a C, or possibly even a B. It is worth bearing this in mind when reviewing your property management strategy.


It is already affecting valuations as many financial institutions are refusing to lend against sub-standard properties with an inefficient energy rating. Rent reviews may also be affected as tenants realise how uneconomical their building is to occupy. It is the landlord’s responsibility to ensure their property has a valid EPC, however many will be unaware of what their current EPC rating actually is. National figures suggest that up to a fifth of all non-domestic properties in England and Wales could be in the danger zone of F and G.  

We can help

Property owners who find themselves in this situation with an empty, or soon to be empty, property would do well therefore to start to consider issues arising from the EPC rating of a property.

Although the regulations appear another burden for the landlord, I believe they should be seen as an opportunity to enhance the energy efficiency of their properties.  Yes, there may be costs involved, however see this as a chance to make improvements to extend the long-term value of the building.

There are numerous exemptions and some of the legislation is complicated to navigate through. Robinson & Hall can help identify any buildings at risk, assess your property, implement a strategy to ensure your buildings comply with the regulations and advise upon the most cost-effective options. As well as energy efficiency, we can also assess whether you may be able to take advantage of the current permitted development legislation or potential development options.

For further information about how we can help you improve your EPC, please contact Robert Franklin on 01234 362917 / 07976 256586 or email

Robinson & Hall has advised commercial owners and tenants on how to make the most of their commercial properties for generations, whether it be by carrying out pre-purchase surveys, schedules of condition, landlord and tenant advice, finding new tenants or adapting to suit commercial tenant requirements by extending or altering premises.

Opportunities are currently available to consider diversification of office portfolios to increase value and find a use for commercial assets.

We have recently been involved in development opportunities where commercial office space in town centre environments is being converted to residential use where commercial tenants have been hard to attract and market rents have lagged.

We carry out a full range of services and can often offer a fully encompassing fee structure to handle a scheme from inception through to completion.

How can we help?

Our team has:

An example an in-town development saw 91m² of first floor storage space above a retail property granted consent for a residential flat under Class O of The General Permitted Development Order (GDPO).

Class O of the GDPO is available to convert offices to any number of dwellings; these can be houses or flats. The prior approval process is available to properties in conservation areas but not in certain specified protected areas including Listed buildings. This order allows the change of use of offices to residential, however if building operations are required this will also require a separate planning consent.

In addition to the need to ensure adequate daylight, with effect from 6th April 2021 the GPDO will not permit any residential conversion where the gross internal floor area is less than 37 m² in size, or which does not comply with the Nationally Described Space Standards (NDSS).

For advice or to pursue a scheme to convert office space to residential please contact David Sawford, Partner & Chartered Building Surveyor on 01234 362909 or email

Many property owners will have buildings which fall under the above categories. Some may have occupancy issues additionally impacted by the current COVID pandemic. Each will have their own unique circumstances, however now may be the right time to think about how to plan for the future.

Just because something has always been a certain use doesn’t mean to say it has to remain the same use. Recent Government legislation provides opportunities for change of use across a whole range of property types including office and retail spaces right through to warehouses and agricultural buildings.

If the property is currently vacant then this provides the ideal opportunity to consider your options. There are many alternatives to consider and too many to cover in detail in a single article. However, I highlight a few initial questions to ask yourselves:


Change of use


Whatever your circumstances, ask yourself the above questions and establish whether you are maximising the returns from your buildings.

Many of the above issues may also apply to tenants wishing to review their own premises they occupy and seeking to sub-let.

There are also many other matters to consider including structural elements, building regulations approval, fire safety, MEES legislation, checking ownerships, etc.

The legislation is complicated to navigate through, however there are a wealth of opportunities. Robinson & Hall can help assess your property and implement a strategy to maximise the use from your assets.

Please contact Robert Franklin, Head of Architecture & Building Surveying on 01234 362917 / 07976 256586 or email to discuss your options to ensure your buildings secure a healthy future.

A commercial client approached us in summer 2019 for advice as their current tenant, who had been in occupation for over 35 years, had just terminated their lease. The property was poorly maintained and the tenant had just walked away from the building leaving it in an untidy state, including a cellar full of documents. The rear of the property was particularly neglected with the kitchen roof collapsing under the weight of bramble growth and an outbreak of Japanese Knotweed in the garden.


Firstly, our building surveyors were commissioned to prepare a Schedule of Dilapidations for serving on the tenant. Our commercial department sought to relet the property, however their view was that reletting was unlikely without major work. This proved to be true with prospective tenants stating that they were interested in the property but not in the condition it had been left in.

Our building surveyors then prepared a scheme of repair and employed a local builder to carry out the necessary works. In addition, the client was advised to invest in improving the property, particularly the thermal performance of the building to achieve an acceptable Energy Performance Certificate rating. Specialists were also engaged to eradicate the Japanese Knotweed outbreak.

Following the main works, which only took three months, our commercial department then sought to relet the property. After a short period of marketing, in which prospective tenant interest was high, we relet the property despite the effects of the Coronavirus pandemic. The ground floor shop and first floor offices have been occupied since July with an increased rental income reflecting the improvements made.

Having the building work done proved that the landlord had suffered a loss and this was reclaimed from the tenant.  Following further negotiations with the previous tenant, a settlement agreement for rectifying the dilapidations was reached.

Our client is extremely pleased with the outcome in having let the property to two new tenants at a time of economic uncertainty and the property has been returned to a good condition. It also proved that a landlord willing to invest modest additional funds in improvements, such as roof space insulation, replacement of some timber windows and installation of air conditioning to first floor rooms, is beneficial in making a building more desirable to tenants.

The building is now fully compliant with Minimum Energy Efficiency Standards, with both suites achieving a D rating on their Energy Performance Certificate. Previously, the first floor accommodation had a poor F rating.

Stuart Brown, Associate and Chartered Building Surveyor at Robinson & Hall, provided dilapidation and building advice including overseeing the renovation work. He comments that “it was beneficial working closely with Tessa Smith, Commercial Surveyor at Robinson & Hall, to achieve a building suitable and attractive for the rental market, which was reflected in the prompt reletting of the building.”

For further information or advice on commercial dilapidations and refurbishments, please contact Stuart Brown.

One consequence of working from home is that we have much more time to keep an eye on our property. Whether it is building works or noticing issues with property boundaries, this has led to an increase in property related disputes.

Get expert advice

Where disputes have arisen between property owners and contractors or neighbours, it is not always possible to settle these issues quickly and amicably.

With litigation on the rise, having a qualified property expert on hand is essential for providing professional, in-depth advice in the form of an expert witness report on the matter of contention.

How can we help?

At Robinson & Hall, our experience as independent Chartered Building Surveyors allows us to frequently provide expert witness advice for property related matters including:

Expert Witness Reports

We regularly receive enquiries for expert witness representation for a wide variety of property related disputes. We can work either on behalf of one of the parties in dispute, or as a jointly appointed expert witness agreed between the parties. We are members of the Royal Institution of Chartered Surveyors and regularly prepare expert witness reports under the Civil Procedure Rules (CPR).

Contact Us

If you are concerned about a property dispute and would like a professional opinion or an expert witness report, please contact Robert Franklin, Head of Architecture & Building Surveying.